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Data Sharing

SystmOne Record Sharing

The practice uses a clinical computer system called SystmOne to store your medical information. This system is also used by other GP practices, Child Health Services, Community Services, Hospitals, Out of Hours, Palliative Care Services, and other NHS bodies. This means that your information can be shared with other clinicians so that everyone caring for you is fully informed about your medical history, including medication and allergies. You can control how your medical information is shared with other organisations that use this system. To enable you to receive the best possible treatment across the NHS, it would be great if we could share your records with the aforementioned organisations.

Sharing Out - This controls whether your information stored in the practice can be shared out with other NHS Services.

Sharing In - This controls whether information made shareable at other NHS care services can be viewed by us, your GP practice.

Benefits of Data Sharing

Sharing information can help improve understanding, responses to different treatments and potential solutions. Information will also help to:

  • Provide better information to out of hours and emergency services.
  • Prevent prescribing of medication to which you may already have an allergy.
  • Make more informed prescribing decisions about drugs and dosages, and avoid unnecessary duplication in prescribing.
  • Increase clinician confidence when providing care.
  • Allow results of investigations, such as X-rays and laboratory tests to be shared.
  • Reduce referrals, ambulance journey admissions, tests, time wastage, and visits to healthcare premises.
  • Enable other clinicians to find out basic details about you, such as address and next of kin.

Do I have a choice?

Yes. You have the right to prevent confidential information about you from being shared or used for any other purpose than providing your care, except in special circumstances. If you do not want information that can identify you to be shared outside this practice, please complete the relevant forms held at our reception desk. This will prevent your confidential information being used other than where necessary by law.

Do I need to do anything?

Note your decisions on the aforementioned form, and return it to us. You can change your mind at any time, you just need to let us know.

Fair Processing Notification for Patients

The practice may supply personal health data to comply with its legal obligation from time to time, as directed by the Secretary of State for Health, or other recognised Statutory Authority

Anonymised data on the use of fit notes is being provided to the HSCIC on behalf of Department of Health, and the Department for Work and Pensions.  This will enable the Department for Work and Pensions to undertake research analysis to inform policy relating to employment and sickness absence, including evaluation of Fit for Work.

For details on how this data may be used visit:

Additional Information is available:

ICO information page for the public:

HSCIC information page about collections:

Privacy Notice

Following the introduction of GDPR (General Data Protection Regulations), please find our Privacy Notice below:

Privacy Notice

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